Records management can be conceptualised through the lens of a Records Lifecycle.
The Records Management officer is available to offer guidance and expertise at every stage of the lifecycle. This includes maintaining and preserving BSBC records, ensuring compliance with the BSBC Classification and Retention Schedule, and providing direction on what steps to take when records are no longer actively used.
The BSBC Records Manager oversees the governance, protection, and administration of information maintained by the organization, whether in physical or electronic form.
Data Owners, senior stakeholders within the BSBC, hold accountability for the quality of data managed within their respective faculty/department. The Records Management team collaborates with them to uphold high standards of recorded information.
The BSBC utilises Google Drive and its own Education Management System as our Electronic Document and Records Management System (EDRMS) to effectively manage our digital data. Appropriate disposal, ensuring compliance with legal requirements and preventing the accumulation of unnecessary data within our systems is done at regular intervals.
Both physical and digital records held by the BSBC are subject to designated retention periods. These periods, ranging from a few months to permanent retention, are determined by statutory, legal, regulatory, or business compliance requirements. In cases where such guidelines are absent, retention periods are assessed based on the balance between the risks associated with destruction and the costs of retention. These parameters are outlined in the BSBC Classification and Retention Schedule.
Data stored in our EDRMS undergoes automatic classification and retention assignment. In the case of physical records, this process is manual, and it falls upon data owners and their teams to ensure that records are maintained for the appropriate duration. Please refer to the procedures outlined below for further details.
The Records Management Officer oversees the records of the BSBC as an institution. However, it's important to note that records pertaining to students are managed by dedicated Student Admin Teams. Please contact.. contactus@bsbcuk.co
If you need additional information or assistance, please don't hesitate to reach out to the Records Management Office. please contact the Records Management Office.
